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A4 Label Templates

Download blank A4 label printing templates for all of our standard A4 sheet sizes in MS Word or PDF format.

Choose from templates for rectangular labels with rounded corners, rectangular labels with square corners, round labels or square labels.

Please test on a plain piece of paper first as various printers feed differently and some adjustments may be required to get your template layout right.

Click on the relevant Word or PDF link below to download the label template.

Templates For Rectangular Labels With Rounded Corners

Label CodeNo. Per SheetLabel SizeWord TemplatePDF Template
CL1199P1199.6mm x 289.1mmWordPDF
CL2199P2199.6mm x 143.5mmWordPDF 
CL499P499.1mm x 139mmWord
CL699P699.1mm x 93.1mmWordPDF
CL899P899.1mm x 67.7mmWordPDF 
CL1099P1099.1mm x 57.3mmWordPDF
CL1263P1263.5mm x 72mmWordPDF
CL1299P1299.1mm x 42mmWordPDF 
CL1499P1499.1mm x 38.1mmWordPDF 
CL1699P1699.1mm x 33.9mmWordPDF
CL1863P1863.5mm x 46.6mmWord
CL2163P2163.5mm x 38.1mmWord
CL2463P2463.5mm x 33.9mmWord
CL2763P2763.5mm x 29.6mmWord
CL4045P4045.7mm x 25.5mmWord
CL6538P6538.1mm x 21.2mmWord
CL8446P8446mm x 11.1mmWord
CL18925P18925.4mm x 10mmWord

Templates For Rectangular Labels With Square Corners

Label CodeNo. Per SheetLabel SizeWord TemplatePDF Template
CL1210P1210mm x 297mmWordPDF
CL2210P2210mm x 148.5mmWordPDF
CL4105P4105mm x 148.5mmWord
CL8105P8105mm x 74mmWordPDF
CL3070P3070mm x 29.7mmWordPDF

Templates For Round / Circular Labels

Label Code & Product LinkNo. Per SheetLabel SizeWord TemplatePDF Template
CL1264R1264mm DiameterWordPDF
CL1551R1551mm Diameter
CL2440R2440mm DiameterWordPDF
CL2445R2445mm DiameterWordPDF
CL3537R3537mm Diameter
CL4830R4830mm Diameter
CL7025R7025mm Diameter
CL11719R11719mm Diameter

Templates For Square Labels

Label CodeNo. Per SheetLabel SizeWord TemplatePDF Template
CL1265SQ1265mm x 65mmWordPDF
CL1551SQ1551mm x 51mmWordPDF
CL3537SQ3537mm x 37mm
CL7025SQ7025mm x 25mm

How To Print On Labels Using Templates

Our free label templates for Microsoft Word and PDF make it very easy for you to print on our labels.

Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, such as Waterproof Labels, Metallic Labels, or Fluorescent labels.

How to add text to your template
Within Microsoft Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select the label layout if you know the equivalent software code.

How to remove outline from label templates
However, to make things easier, we have produced the label template table below where you can simply download a WORD or PDF label template file to assist you to print on labels.

Always test on a piece of paper first as all printers feed differently and some adjustments may be required.

Sometimes clients just can't get our templates to work for them. So, on every PDF template, we have included all the techincal data so you can set up your own templates.

Most Laser printers have an alternative setting for 'labels'; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the 'properties' or 'settings' option where you will find a selection of 'material' settings. Choosing the 'labels' setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the 'normal paper' settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

Printing Hints & Tips

  • Laser and Inkjet printer have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
  • If the print does not line up perfectly then adjust the page margins. This can be done in the 'Page Settings' section under the 'File' tab.
  • Water in the label adhesive can evaporate when used in hot printers, so we would recommend not printing on the same sheet more than once.
  • Do not put a sheet of labels through the printer with any labels missing, as this can cause a paper error in the printer.
  • Always feed in your labels in Portrait (narrow edge) orientation, as this is the direction of the grain and ensures the strength of the label is retained.
  • Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.

All trademarks are fully recognised, including Microsoft and the Avery* Dennison group. The Avery* label codes can be found in many software programs.